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Accounting Organizational Structure

March 22, 2021
Bill Kimball

accounting structures

Andrew is a content writer for Capterra, specializing in church management and project management software. When he’s not striving for the perfect balance of information and entertainment, Andrew enjoys the great outdoors and the wide world of sports. On that same note, always err on the side of caution when it comes to getting professional help. You don’t know what you don’t know, and it’s much more important to get your accounting right without burning yourself out than to save a little money. You’re trying to do your business taxes on your own at the end of the year and struggling to find the right reports and forms. When tax time rolls around, you’re missing necessary reports and receipts. The employee responsible for payroll is overwhelmed and working overtime to get paychecks out on time.

accounting structures

Tax accountants hold CPA licenses and are typically employed with larger companies with a compensation plan upwards of $90,000. The CFO is at the top of the department and reports directly to the owner of the business or the Chief Operating Officer . One of the primary responsibilities is to properly collect all the financial data and then prepare the financial statements/ reports.

After you decide on your business structure, check out your state’s website to set up and register your small business. Consider contacting a small business lawyer or professional to help you get started. When selecting a business structure, be sure to choose the one that provides the most benefits and is the best structure for small business. Unlike other business structures, owners in LLCs are not liable for their business’s debts. You can avoid double taxation by electing to operate as an S Corp through the IRS. An S corporation, or S Corp, is a type of corporation where profits and losses are passed through directly to the owner’s personal income without being subject to corporate tax rates. Corporations provide you with the strongest protection from personal liability.

What Is An Accounting Framework?

As companies respond to changing business conditions, finance leaders must consider which service delivery model offers the greatest value. Determine probable disruption levels by tracking more qualitatively leading indicators, such as changing customer demands, shifting regulations, workflow vulnerability and the level of side-of-desk work. Also identify “steadier state” business units that are less likely to face disruption.

To support senior management in the decision-making process through the appropriate presentation of the financial data. To maintain and record all business transactions accurately and comprehensively in a systematic way such that it could be retrieved and reviewed at any time. Double taxation occurs when you pay income taxes twice on the same source of earned income. In the case of corporations, the company is taxed as a business entity and each shareholder’s personal income is taxed. The type of business structure you choose determines many components of your business, including day-to-day operations, how much you pay in taxes, and the paperwork you must file. You should choose a business structure that gives you the right balance of benefits and protection. Location codes are similar to activity codes in that they are not required by the Banner system.

Your accounts payable professional is having to work overtime to keep up. You can use this article as a blueprint to build your own structure, but don’t forget to expect fluidity based on the size of your business and the capabilities of your team. But as your business has grown, relying on cofounder Dave—who doubles as your CTO and company legal team—to continue paying vendors and your growing team of employees will no longer cut it. Fixed equipment costs that are identified separately should be assigned the same CAAN as the building in which the equipment is attached.

  • This approach breaks up a company into departments, so that each area of specialization is under the control of a different manager.
  • building is a structure that is permanently attached to the land, is not infrastructure, and is not intended to be transportable or moveable.
  • ncludes furnishings and equipment which are permanently attached or fastened to the building, but are not themselves structural components.
  • Most carry MBA degrees and CPA licenses, and are typically employed by larger, multi-million companies with an executive compensation plan upwards of $200,000.
  • If location accounting is turned on, then the process searches storage area accounts to find the credit account and uses the transaction accounting rule to find the debit account.

Utilize your accountants as the business advisors that they are, outsourced or in-house, and leverage their experience and qualifications to the benefit of your company’s development. It’s rather shocking how business owners always plan for exceptional growth, and yet those profits do not translate into the development of their accounting staff. It’s important that accountants are performing procedures with upgraded technology, processes, and procedures. Always ensure that your accounting department is sufficiently staffed and that any resources they need are included into the upcoming budget. The Chief Financial Officer leads the entire Accounting Department and is responsible for the financial risks, planning, and reporting of the business. Most carry MBA degrees and CPA licenses, and are typically employed by larger, multi-million companies with an executive compensation plan upwards of $200,000.


Your business avoids double corporate taxation since you can pass through taxes to the personal income level. A limited liability company lets you take advantage of the sole proprietorship, corporation, and partnership business structures. Sole proprietors include both their business expenses and personal income on their personal tax return. A sole proprietorship is owned and operated by one person, a sole proprietor.

Read on to learn the various types of business structures to see which is the best fit for your small business. Activity codes are established to track specific reporting needs that are not captured as a part of the FOAP. The Comptroller’s Office will consider requests for these types of codes to accommodate additional reporting needs. Banner does not require this component of the FOAPAL string for all transactions. However, these codes do not have automatic system validation and when established by a department are required to be monitored by that unit for accuracy. The entry-level position in an accounting organization is an account clerk or accounting clerk. Account clerks are usually responsible for maintaining files and entering data into the accounting system.

accounting structures

These professionals lead the entry level accounting professionals to get the company’s desirable work done from them. These professionals are accounting experts having expertise in their specific fields.

With their knowledge of company finances, they help senior management understand the financial impact of real-time decisions to ensure the fiscal success of the business. As you define transaction accounting rules, there are some situations where more than one Accounting Rules page can be used for the same transaction.

For example, the transaction code 030 is embedded on the Express Issues page for external issues. Any transaction that is recorded by using this page is coded with the transaction group 030. Make sure the structure is based on functional priorities, and clearly define each subfunction’s scope of activities to avoid duplication. Understand the organization’s spend, staffing, structure, technology, productivity and performance now and anticipate future business needs.

Pacific Crest Group provides vital services to progressive, forward-thinking business owners to create successful strategies for growth and efficiency in their organizations. Accounting Supervisor – Shares the same responsibilities as an accounting manager and provides support as a member of his/her team.

Applied To Items

When used in conjunction with the transaction group, distribution types enable you to define debit and credit ChartFields at a finer level of granularity. A manufacturing organization, for example, can set up a distribution type for each of its production departments. You assign these distribution types to the appropriate work center when you define the manufacturing data. When you record assembly completions at an operation or to stock, the system records the earned labor, machine, and overhead costs.

The more segregated your accounting department, the more efficient and valuable it evolves. It is common for Accounting Supervisors to carry a CPA license and/or a Masters in Accounting degree. They also are typically employed by larger, multi-million companies with a compensation plan upwards of $90,000.

Finance managers will now manage more employees, making it critical for them to be clear about the finance activities they do or don’t need to perform, while allowing employees to work more independently. At the end of the year, you have to sift through personal expenses to locate business expenses. Your books aren’t balanced (there’s money earned or money spent that you can’t account for).

For any inventory gains, the system creates the entry in reverse, debiting the inventory account and crediting the expense account. In the sections below, we’ll look at five essential business accounting tasks, the skills you should look for to handle those tasks, and red flags that you need reinforcements. At the end, we’ll look at some ways that accounting software can help with each task, and give an example of a basic small-business accounting department structure. This means that the business owner is in charge of completing all tasks within the accounting cycle. The accounting department plays a vital role in running a business as it helps in tracking both revenue and expenses while ensuring compliance with all statutory requirements. Additionally, it also provides quantitative financial information to management, lenders, investors, and other stakeholders, who use it for making informed business decisions.

On the other hand, a smaller accounting department of three may be able to combine the accountant and controller duties into one role. For instance, inventory control and tracking, government forms and tax filings and fund raising might be other essential areas of focus that your accounting department would be responsible for. Financial Controller – Financial Controllers are key players within accounting departments and work alongside CFO’s, COO’s, and Financial Directors. Their function and responsibilities include financial accounting, preparation, reporting, analysis, budgeting, project management and more. Their key role tends to focus on immediate financial issues and management.

However, multiple accounting entities can be aggregated into companywide financial statements. An accounting entity is a clearly defined economic unit that isolates the accounting of certain transactions from other subdivisions or accounting entities. An accounting entity can be a corporation or sole proprietorship as well as a subsidiary within a corporation. However, the accounting entity must have a separate set of books or records detailing the assets and liabilities than those of the owner.

accounting structures

However, corporations are more complicated than other business structures. A corporation structure is a good option if you plan to expand your business and add shareholders. Profits in general partnerships are only taxed at the personal income level. Based in San Diego, Calif., Madison Garcia is a writer specializing in business topics. Garcia received her Master of Science in accountancy from San Diego State University. A subsidiary is an independent company that is more than 50% owned by another firm. The owner is usually referred to as the parent company or holding company.

There are other accounting frameworks that are designed for special situations, and which are known as other comprehensive bases of accounting . Different accounting entities have different financial reporting requirements. The financial reporting is important because it specifies who owns what assets in the event that the accounting entity must liquidate in bankruptcy. Also, auditing an organization’s financial statements is easier with separate accounting entities. Examples of larger accounting entities include corporations, partnerships, and trusts. An accounting entity is a clearly defined economic unit that isolates the accounting of transactions from other divisions or accounting entities. The separation of accounting entities is important because it helps with proper tax accounting and financial reporting.