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Excel Accounting And Bookkeeping

March 31, 2021
Bill Kimball

bookkeeping data entry

Most businesses now use specialized bookkeeping computer programs to keep books that show their financial transactions. Bookkeepers can use either single-entry or double-entry bookkeeping to record financial transactions. Bookkeepers have to understand the firm’s chart of accounts and how to use debits and credits to balance the books. Very small businesses may choose a simple bookkeeping system that records each financial transaction in much the same manner as a checkbook.

Heading into any kind of new area and making changes to long-held processes can cause confusion. But changing mindsets to take on new responsibilities is only half the battle. Beyond the shift in mentality, there are a few more things bookkeepers can do to stay on top of changing responsibilities. After all, it’s up to bookkeepers to help clients learn and understand the role they play in using technology, and who has access to important information. As bookkeeping tasks and responsibilities change, so do the type of conversations they will have with clients. Bookkeepers play a key role in ensuring data is correct, but there is also an added responsibility of protecting its quality as well as how it’s presented and used.

How To Do Data Entry

There are other ways you can turn your free time into extra cash by working online. Many data entry projects are time-sensitive or need to be completed by a specific date. If you have multiple clients or projects, it’s important that you use a calendar or other system for managing deadlines.

Save time and money by transcribing key data from invoices much more efficiently and accurately. Free your teams to focus on the strategic tasks of your business.

bookkeeping data entry

After all, it takes a lot of time and patience to carry out admin tasks, such as recording expenses and processing invoices. But one way to provide relief for the accounting burden on small businesses is to start digitizing the entire process. I am very interested in the data entry jobs working from home.

Input And Categorize Transactions

There’s a good chance you’ll be using Microsoft Word at some point. Knowing how to use the basic features of the program, such as formatting a document or inserting links, will give you an edge over other job-seekers. Because you’ll be working from home, all your work will be done using a computer. You don’t have to have expert-level skills, but you do need some basic computer knowledge.

  • As bookkeeping tasks and responsibilities change, so do the type of conversations they will have with clients.
  • Data entry can also be extremely repetitive, and it can be easy to start overlooking small details.
  • Once you’ve customized the Income Statement Template for your business, you’ll mostly be using the Transactions sheet.
  • The origin of book-keeping is lost in obscurity, but recent researches indicate that methods of keeping accounts have existed from the remotest times of human life in cities.
  • Hire an experienced accounting professional to make adjusting entries to the books so that the financial statements will be accurate.

Assets also include fixed assets which are generally the plant, equipment, and land. If you look you look at the format of a balance sheet, you will see the asset accounts listed in the order of their liquidity. Asset accounts start with the cash account since cash is perfectly liquid. After the cash account, there is the inventory, receivables, and fixed assets accounts. Effective bookkeeping requires an understanding of the firm’s basic accounts.

You don’t need a specialized degree or training to work as a data entry clerk, but you typically need a high school diploma and to be a good typist. If you work in the U.S. or with U.S.-based clients, you’ll need to be able to read English. Even if you don’t buy, check out my free bookkeeping and acounting textbook, guides, and software.

Making Money

If you plan on growing your business in the future, you’ll probably want to get used to using this method. In the cash method of accounting, you record the transaction only when the money has actually changed hands. So, even though you received an invoice in January, you’d record the expense as a cash transaction in February, on the date that it was paid. Keep in mind, single-entry bookkeeping’s simplicity doesn’t allow for GAAP conformation.

It involves preparing source documents for all transactions, operations, and other events of a business. Transactions include purchases, sales, receipts and payments by an individual person or an organization/corporation.

In this position, you’ll listen to audio files and transcribe them to text. You might have to do some light editing, eliminating words like “um” and sighs or sniffles, but other than that, you just type what you hear. Another great work-from-home job is to be a virtual assistant. A virtual assistant is a bit like a secretary or personal assistant. Plenty of legitimate employers require you to undergo some training before beginning work as a data entry clerk.

Virtual assistants perform a wide variety of tasks, such as making phone calls, sending emails, running social media accounts, and more. Many virtual assistants also do data entry work from home, but the possibilities are nearly limitless.

The info in the copy of the Income Statement Template you downloaded is only there as a placeholder. Before we get started on DIY bookkeeping, download a copy of Bench’s Income Statement Template.

bookkeeping data entry

The data entry part-time work would be great for business etiquette workshops as well as earning money from home. I am currently finishing my Bachelor of Science Degree in Organizational Leadership and graduating next month.

I applaud advances in technology, but there are limitations to these imports. Purchases and sales data are often lifted from places like point-of-sale systems, business bank statements, invoice records, and receipts. You’ll probably need multiple sources to get all the information you need.