Home » Bookkeeping articles » Learn How To Build An Inventory Management App, No Coding Necessary

Learn How To Build An Inventory Management App, No Coding Necessary

May 6, 2021
Bill Kimball

how to create an inventory system

It’s well worth the extra time and money to have inventory management set up by the experts who made the software. Work with them to make sure you’re utilizing the proper techniques and features to get the most bang for your buck. The goal of inventory management systems is to know where your inventory is at any given time and how much of it you have in order to manage inventory levels correctly. In recent years, however, software capabilities have mounted. Today, the top-of-the-line inventory management systems offer formulas, functions, visualization, and analysis capabilities to give you a more comprehensive look into your inventory cycle.

CEO at BinaryFolks, ex-Google, ex-Amazon, ex Salesforce. At present, he is the CEO of BinaryFolks – A custom software development company with a specific focus on Cutting Edge SaaS-based Web App. A CRM helps save customer data securely so that you have their purchase history and preference details to predict future behavior. Scan barcodes on packages in warehouses as they enter and exit to maintain a record of the stock in hand. Our mission is to simplify complex concepts around application development for real-world problem solving. By submitting this form, you agree to the processing of personal data according to our Privacy Policy. If you go back and take another look at all the screenshots in this blog, you’ll notice the mobile version of the app displayed in many of them.

  • Keep in mind that inventory kept on store shelves must also be counted in an inventory system.
  • This is a result of stocking inventory incorrectly or sitting too long and becoming dead stock.
  • When you build your own app, you’ll have only what you need.
  • Inventory management processes are imperative to succeed as a retailer of any kind — ecommerce, multi-channel, brick-and-mortar, omni-channel — if you want to seriously compete.
  • You’ll also need an iOS version of your app—and an Android version.

For example, if you are storing your 750 ml bottles of wine in cases, be sure to define how many bottles are in each case. Again, it might seem intuitive to you but the clearer you are, the less room there is for error. Suppose you have six juice products offered in two sizes, here is a quick chart as to how you might lay this out. At the end of each month, perform a physical inventory count.

Inventory Forecasting

When your inventory is properly organized, the rest of your supply-chain management will fall into place. Without it, you risk a litany of mistakes like mis-shipments, out of stocks, overstocks, mis-picks, and so on. With new warehouses opening every day, the amount of people in need of proper inventory management processes grows in congruence with the amount of people who don’t know how to manage them. The importance of inventory management simply cannot be ignored. Scan barcodes or QR codes – Use your tablet or smartphone camera or a Bluetooth scanner to scan existing barcodes or QR codes. You’ll have quick access to manage equipment, parts, assets, products, or services across multiple offices, warehouses, or other sites.

how to create an inventory system

If you ran into any issues building your app, check out our help articles or ask a question on the AppSheet Community. Inventory managers need to make sure there is enough inventory to sell and that shelves are full. This final step will set up a view that shows which items need to be restocked.

What Is Inventory Management?

You can preview and download it from your Creator account and then publish in the App Store or Play Store. And you can either publish the app as is, or customize it further to suit mobile screens, like hiding unnecessary reports, enabling offline forms, setting a geofence for submitting forms, and more. Aside from these reports, you can also use the page builder to create comprehensive dashboards. And the page builder comes with ready-to-use panels that you can drag, drop, and customize. You can also embed forms and reports in your dashboards, create buttons with custom actions, and a whole lot more.

how to create an inventory system

Do not include damaged or obsolete items in your physical inventory. Keila spent over a decade in the government and private sector before founding Little Fish Accounting. She holds a BS in Accounting from Georgia State University – J. Mack Robinson College of Business and an MBA from Mercer University – Stetson School of Business and Economics.

Manage Supply Chain Processes With Agility Using These Helpful Templates

This could be an entire warehouse or a small closet, depending on the size of your products or materials and your sales volume. An effective inventory system is an indispensable component of any retail or manufacturing operation. The primary purpose of a retail inventory system is to accurately maintain a physical count of products, supplies, and materials stored in a warehouse or storeroom. Once established, an inventory system can be used to control and maintain the stored goods, ensuring that inventory is not lost to spoilage or theft. Automate shipping price calculation based on shipping zones or cargo weights. Also, integrate shipping with your eCommerce Store so that shipping rates can be displayed.

If you’re a medium-sized business, you don’t need enterprise-grade features right away. When you build your own app, you’ll have only what you need. And yet none of those programs are designed to cater to your requirements. They’re generic apps that assume how you do business, and you often end up altering your processes to the software’s restrictions.

This will help you avoid stockouts, place automatic reorders and gets automatic stock updates as and when sales are made. Inventory management is part of supply chain management. Inventory management involves keeping track of a company’s stocked goods. Efficient inventory and warehouse management are crucial for retail, wholesale, logistics, and other industries to ensure a business has enough stock on hand to meet customer demand.

Adjust the count of an item and its location (inventory is established, edited, and tracked on a per-location basis). Essential machinery isn’t always in working order, so it’s important to manage those assets. Monitoring your machinery and its parts is crucial to understanding its life cycle, so you can be prepared before issues arise. Measurements vary depending on the product you’re handling and the way it’s packaged. Although you might have a number system for the measurements of the products themselves, you will also need a numbering system for the storage containers.

Inventory levels are creeping up, but aren’t in line with sales levels. MB Klein, a historic retailer in Maryland of model trains, train sets, and railroad accessories, is a mutual client of SkuVault and BigCommerce. Mat Huffman, digital warehouse lead at MB Klein, told us about his experience using a SkuVault and BigCommerce integration to manage the company’s online store and brick-and-mortar store.

A Quick Guide To Retail Payment Options

Keep in mind that inventory kept on store shelves must also be counted in an inventory system. For example, think about how heavy a shelf full of your inventory will be and choose a shelving system that meets or exceeds that weight requirement.

It is not enough to simply count units and monitor the influx/outflux of material. Instead, analyzing your inventory trends and taking note of unexpected changes is key for creating a comprehensive management system. Analysis should be continual and detail-oriented, so that you make decisions based on what is happening, rather than on loose projections.

how to create an inventory system

Additionally, delays can result in unhappy customers – over time, this will create a negative reputation for your company. This is not to mention the potentially catastrophic financial losses, since inventory is a large asset and investment of any big production company. Once you have detailed sales and inventory records available, you can run a variety of ratios and analyses to spot waste andimprove your cash flow. In many cases, a cursory glance at your inventory records compared to your sales numbers will indicate if your inventory is properly accommodating sales. But to properly evaluate your inventory practices, complete these inventory management analyses and ratios. Make sure that anyone handling orders updates the Excel document immediately to prevent issues. However, efficient utilization of Excel for online inventory management requires time, and setting up your initial template accurately is crucial.

An accurate inventory accounting can have a dramatic effect on your revenue and profit and missing that might be damaging for the business. Inventory planning can help you manage the cash flow of your business. One way to do this is by using an open-to-buy system for your inventory plan. Can you build a custom employee attendance tracking app without using code? Data-driven digital marketer experienced in handling multiple SAAS products across different platforms. Experienced in strategizing, campaign management-analytics & training.

Account for your stock carefully – make sure you know what it’s worth. Restrict purchasing access to those people – no others. You wouldn’t leave a big pile of money in the middle of your shop floor, unattended and unprotected. Since stock has financial value, it’s important to look after it sensibly. Set up indicators and warnings when stock reaches certain levels – not too high or low. Track the full life-cycle of your inventory, from raw materials to finished goods.

How To Create An Inventory List

For example, a hospital might need scanners that can be sterilized. In addition, inventory should be set up such that the inventory with the highest turnover is the most accessible.

Our inventory management system quick to set up and easy to use. Download reports and receive a daily stock alert with items that are low or out, so you always know how much you have in stock. Have a solid system in place for tracking your stock levels, prioritizing the most expensive products. Effective software saves you time and money by doing much of the heavy lifting for you. Goods should be sold in the same chronological order as they were purchased or created.