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Recording A Cost Of Goods Sold Journal Entry

October 12, 2023
Bill Kimball

Most of these are the variable costs of making the product—for example, materials and labor—while others can be fixed costs, such as factory overhead. Cost of Goods Sold is the cost of a product to a distributor, manufacturer or retailer. Sales revenue minus cost of goods sold is a business’s gross profit. Cost of goods sold is considered an expense in accounting and it can be found on a financial report called an income statement.

The Selling, General, and Administrative Expense (SG&A) category includes all of the administrative and overhead costs of doing business. During periods of rising prices, goods with higher costs are sold first, leading to a higher COGS amount. For example, the COGS for an automaker would include the material costs for the parts that go into making the car plus the labor costs used to put the car together. The cost of sending the cars to dealerships and the cost of the labor used to sell the car would be excluded. Your COGS expense is a $3,500 debit ($4,000 + $1,000 – $1,500). The inventory account is a credit of $2,500 ($3,500 COGS – $1,000 purchase). Learn accounting fundamentals and how to read financial statements with CFI’s free online accounting classes.

Operating Expenses Vs Cogs

The recorded cost for the goods remaining in inventory at the end of the accounting year are reported as a current asset on the company’s balance sheet. Cost is defined as all costs necessary to get the goods in place and ready for sale. For instance, if a bookstore purchases a college textbook from a publisher for $80 and pays $5 to get the book delivered to its store, the bookstore will record the cost of $85 in its Inventory account.

recording cost of goods sold

This physical count is a double check on “book” inventory records. It also helps companies identify damaged, obsolete and missing (“shrinkage”) inventory. Different inventory-valuation methods can significantly impact COGS and gross profit.

What Is Included In Cost Of Good Sold?

AccountDRCR Cost of Goods Sold $30Inventory$30‌To record COGS for shoe revenue. AccountDRCR Accounts Receivable$50Revenue$50To record accrued revenue from order. AccountDRCR Cost of Goods Sold $60Inventory$60To record COGS for shoe revenue. At the very least, this can lead to wasted time and lost opportunities. Inventory turnover is a financial ratio that measures a company’s efficiency in managing its stock of goods. The Cost of Goods Sold is deducted from revenues to calculate Gross Profit and Gross Margin.

Recognition of cost of goods sold and derecognition of finished goods should also be consistent with the recognition of sales. If it is not consistent, then the cost of goods sold and revenues will be recognized in the financial statements in a different period. And it is not in compliance with the matching principle, resulting in the over or understated profit during the period. Below is the explanation of how the cost of goods sold is recorded in the form of double entries in the company management account or financial statements. Examples of pure service companies include accounting firms, law offices, real estate appraisers, business consultants, professional dancers, etc. Even though all of these industries have business expenses and normally spend money to provide their services, they do not list COGS. Instead, they have what is called “cost of services,” which does not count towards a COGS deduction.

Finally, the value of the business’s inventory is subtracted from beginning value and costs. This will provide the e-commerce site the exact cost of goods sold for its business, according to The Balance.

COGS count as a business expense and affect how much profit a company makes on its products, according to The Balance. The perpetual system indicates that the Inventory account will be continuously or perpetually updated. In other words, the balance in the Inventory account will be increased by the costs of the goods purchased, and will be decreased by the cost of the goods sold. Hence, the balance in the Inventory account should reflect the cost of the inventory items currently on hand. However, companies should count the actual goods on hand at least once a year and adjust the perpetual records if necessary. As explained, the debit cost of goods sold will increase the cost of goods sold in the income statement, and credit to finish goods will decrease the balance of finished goods in the balance sheet.

This method calculates an average per unit cost and applies it to both the units in inventory and to the units sold. Let’s say a further direct cost of $200 is incurred on labor, and this gives us a total cost of goods sold of $600 ($200+$400). In other words, the total finished goods that were sold was $600. Ending inventory is a common financial metric measuring the final value of goods still available for sale at the end of an accounting period. When inventory is artificially inflated, COGS will be under-reported which, in turn, will lead to higher than the actual gross profit margin, and hence, an inflated net income. The average price of all the goods in stock, regardless of purchase date, is used to value the goods sold. Taking the average product cost over a time period has a smoothing effect that prevents COGS from being highly impacted by extreme costs of one or more acquisitions or purchases.


Once you prepare this information, you can generate your COGS journal entry. Be sure to adjust the inventory account balance to match the ending inventory total. The basic purpose of finding COGS is to calculate the “true cost” of merchandise sold in the period. It doesn’t reflect the cost of goods that are purchased in the period and not being sold or just kept in inventory. It helps management and investors monitor the performance of the business. They may also include fixed costs, such as factory overhead, storage costs, and depending on the relevant accounting policies, sometimes depreciation expense.

  • However, companies should count the actual goods on hand at least once a year and adjust the perpetual records if necessary.
  • However, recording COGS accurately can be complicated by variables such as shipping delays, returns, and missing vendor invoices – just to name a few.
  • Finally, the value of the business’s inventory is subtracted from beginning value and costs.
  • In addition, COGS is used to calculate several other important business management metrics.
  • The basic purpose of finding COGS is to calculate the “true cost” of merchandise sold in the period.
  • While this movement is beneficial for income tax purposes, the business will have less profit for its shareholders.
  • To find cost of goods sold, a company must find the value of its inventory at the beginning of the year, which is really the value of inventory at the end of the previous year.

You purchase $1,000 of material during the accounting period. At the end of the period, you count $1,500 of ending inventory. Specific identification is special in that this is only used by organizations with specifically identifiable inventory.

If you need to move amounts from any account to another, all you have to do is to debit one account and credit the other. When you debit one account, you add money to that account, and when you credit an account, you take money away from that account. First in, the first out method values inventory at the earliest value of inventory. The cost of goods sold is measured according to the prior inventory purchased rather than the recent one. Vikki Velasquez is a researcher and writer who has managed, coordinated, and directed various community and nonprofit organizations.

In addition to your cost of goods sold record, you can also keep track of your expenses and sales through the job order cost flow method. This method lists the cost of goods sold as part of a job, and it’s usually used when you get orders that are unique to each customer. For example, airlines and hotels are primarily providers of services such as transport and lodging, respectively, yet they also sell gifts, food, beverages, and other items.

How Do You Calculate Inventory Turnover?

In accordance with the matching principle and accrual basis of accounting, COGS should be recorded in the same period as the revenue it generated. ASC 606 requires companies to apply the 5-step revenue recognition principle to transactions with customers and directs companies to recognize revenue when earned. However you manage it, knowing your COGS is critical to achieving and sustaining profitability, so it’s important to understand its components and calculate it correctly. COGS also reveals the true cost of a company’s products, which is important when setting pricing to yield strong unit margins.

Cost Of Goods Sold Journal Entry

The figure for the cost of goods sold only includes the costs for the items sold during the period and not the finished goods that are not still sold or billed by customers. Costs of goods sold vary as the number of finished products increase or decreases. The earliest goods to be purchased or manufactured are sold first. Since prices tend to go up over time, a company that uses the FIFO method will sell its least expensive products first, which translates to a lower COGS than the COGS recorded under LIFO. Hence, the net income using the FIFO method increases over time. The balance sheet has an account called the current assets account.

When the cost of goods sold is subtracted from sales, the remainder is the company’s gross profit. Inventory is a key current asset for retailers, distributors, and manufacturers. Inventory consists of goods awaiting to be sold to customers as well as a manufacturers’ raw materials and work-in-process that will become finished goods. Inventory is recorded and reported on a company’s balance sheet at its cost.

An income statement reports income for a certain accounting period, such as a year, quarter or month. The periodic system indicates that the Inventory account will be updated periodically, such as on the last day of the accounting year. Throughout the year, the goods purchased will be recorded in temporary general ledger accounts entitled Purchases. At the end of the year, the cost of the ending inventory will be calculated. The Inventory account balance will be adjusted to this amount.

To do this, a business needs to figure out the value of its inventory at the beginning and end of every tax year. Its end of year value is subtracted from its beginning of year value to find cost of goods sold.

Determine the cost of purchases of raw materials that were made during the period, taking into account freight in, trade and cash discounts. Identify the beginning inventory of raw materials, then work in process and finished goods, based on the prior year’s ending inventory amounts. Also excluded from COGS are the costs for products that remain unsold at the end of a given period. Instead, these are reflected in the inventory on hand at the end of the period. COGS includes all direct costs needed to produce a product for sale.

In certain scenarios such as when sales impact multiple periods, recording COGS in the appropriate period can be difficult due to system limitations. We dive deeper into these technology challenges in this blog post. Because a COGS calculation has so many moving parts, it can be prone to errors and subject to manipulation. An incorrect COGS calculation can obscure the true results of a business’ operations. It can also result in misstated net income and tax liability.

Gather information from your books before recording your COGS journal entries. Collect information such as your beginning inventory balance, purchased inventory costs, overhead costs (e.g., delivery fees), and ending inventory count.