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Small Businesses Invoice & Invoicing Software

May 19, 2021
Bill Kimball

invoicing software for small business

A billable realization report shows the billable hours invoiced to clients versus written off, which is a crucial report to gauge the productivity of your professionals and the profitability of your firm. While these features may commonly be included in small business invoicing systems, they may also be marketed as project time tracking software, or simply time and billing software. Time and billing software is used for real-time and after-the-fact employee time tracking in order to facilitate client billing.

Compile beautiful invoices, automatically send payment reminders – and get paid faster. Certain invoicing software offers unlimited invoicing completely free of charge. This type of invoicing software may offer you full customization of your invoices, recurring invoicing and any other features that you’ll commonly see with a paid invoicing subscription.

invoicing software for small business

If you run a small freelance business, you might decide that saving a few hundred dollars annually is a fantastic idea for your operation. Wave lets you save those dollars while still getting the accounting basics you need.

Freshbooks: Best Overall Invoicing Software

We don’t guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services. After reviewing our top picks’ most recent plan and pricing info, we decided to move Zoho Invoice and Sage Business Cloud Accounting into our top five. Both providers have remarkably cheap plans, high customer service ratings, and stellar functionality. We recently reviewed this page to make sure all of our information was up to date.

He writes frequently on software, hardware, and technology-related subjects. He has been a programmer, accountant, Editor-in-Chief of Accounting Technology magazine, and the director of an imaging and printing test lab. Use automatic checks and balances to ensure accuracy and compliance, while financial info helps you make smart business decisions and working with your accountant even easier. We use analytics cookies to ensure you get the best experience on our website. You can decline analytics cookies and navigate our website, however cookies must be consented to and enabled prior to using the FreshBooks platform.

Part of what Galiffa appreciates most about the program is its amazing customer service and invoicing platform. She says it’s a good program if you want all your standard and ideal features in one spot, she said. As someone who knows the accounting industry quite well, Candace Galiffa, founder ofNewWay Accounting, recommends QuickBooks Online for business owners and accountants.

Many accounting software providers don’t include recurring invoice functionality. Wave can link to your bank and credit card accounts, which allows it to automatically track your transactions. Even though it’s a free program, Wave offers the standard bookkeeping services of many paid alternatives on the market. Small businesses strapped for cash should take a look at Wave, as it may be a perfect solution to save money without hurting your accounting practices. This accounting software isn’t designed for giant businesses that don’t send invoices. If you’re a freelancer, small business or project-based operation, however, FreshBooks is for you.

Customizing your own invoicing and billing with your branding or using a premade template will certainly impress your customers rather than them receiving an unprofessional bill made through spreadsheets. This guide will teach you how to set prices, send professional invoices, accept payments, and protect yourself from unpaid invoices and payment scams. And payments are integrated with your Wave invoice, connect with your accounting records automatically, and show up in your bank account in as little as two days. Like any paid accounting software, Wave makes it easy for you to inject professionalism and personality by adding your logo, branding, color scheme and more. Add an unlimited number of clients, send an unlimited number of invoices and receipts, balance your books, and generate reports — all without paying a monthly bill. Overall, however, BQE Core is a quote-based service—meaning you’ll have to work with their sales team to find out how much their invoice software will cost for your business.

Extensible Accounting And Invoicing

The signup process doesn’t require a credit card – you simply enter your email address and password, then check your email and click a link to verify the setup. Use the mobile app to send invoices when you’re away from the office. After your invoices are sent, you can see when clients view your invoices, so you don’t have to wonder whether the invoice was received or got lost in a spam folder. Convert estimates and proposals to invoices in two clicks rather than creating new invoices from scratch. The software also allows you to duplicate a past invoice and tweak the details, which may be faster than creating a new invoice.

With Bill.com’s bookkeeping focus, however, it will be one of the more expensive invoicing software options. With the variety of invoice software options on the market, we’re here to help you simplify the search process. In this guide, we’ll break down 10 of the best invoicing software solutions for small businesses—so you have all the information you need to decide what’s right for your business’s needs. If your business is very small, or you’re just getting started, you might choose to use free invoice templates and keep track of your outstanding invoices in a spreadsheet. QuickBooks is an incredibly useful tool for freelancers, solopreneurs, and other small business owners whose income can be considered as self-employed. It makes it easy to track income and expenses, create and send invoices, and connect financial accounts to import transactions.

Access your invoices, bills, recurring invoices, quotes, contacts, and accounting from the left-hand menu bar. See your top customers and vendors using the handy pie charts, and even get a running total of who has paid their bill – and who hasn’t – on your homepage. With more than 1 million subscribers, Xero has emerged as a major player in the invoicing game.

  • Recent improvements to its setup process and new business overviews solidify it as an excellent choice for small businesses.
  • PCMag, PCMag.com and PC Magazine are among the federally registered trademarks of Ziff Davis, LLC and may not be used by third parties without explicit permission.
  • This software gives you the means to track your sales or services rendered, who was billed, the fees or charges applied, and when payment was received (or when it was supposed to be received but wasn’t).
  • A subscription pricing model, which is generally used with cloud-hosted software, means you pay monthly or annually for services.
  • The features that stand out to her are its open API and project management software integrations, which help users create a more organized and streamlined system.
  • Like other types of business software, accounting applications will continue to move to the cloud in 2020.

The “Early” version only provides 5 invoices/quotes a month; you’ll need to opt for the “Growing” version at $30/month for unlimited invoices, quotes, bills, and bank reconciliations. It helps you keep track of the day-to-day minutiae of managing a business. There are tools to track time, an expense tracker, and a mileage tracker. It’s also cloud-based, so there’s no downloading or installing software. Square offers two types of packages for small businesses, Square Point of Sale and Square Retail. If you’re totally new to the small business owner game, Wave+ could be for you. It offers bookkeeping services and accounting coaching to make sure your finances – and your business – are on the right track.

Some options are basic and others often more complex features like connecting with your bank account and syncing with other apps. Prices vary and some companies charge monthly fees but mostly you will pay credit card processing fees typically starting around 2.6 – 2.8%. With Hiveage, you can send online invoices, send a potential client quotes , and accept online payments. You’ll even have access to detailed reports on receivables and payables. Creating invoices and sending bills are a snap, thanks to the simple green buttons affixed on the homepage.

Invoicera: Best Invoicing Software To Manage Both Invoices Sent And Received

For one, Due has no monthly fee and a credit card processing rate starting at 2.8%. Billy also allows you to accept credit card payments, turn on recurring payments for regular clients, and send late-payment reminders, making it a great one-stop shop for all your financial needs.

invoicing software for small business

Chargebee is primarily catered for companies that offer subscription services. It provides all the nuts & bolts for managing subscriptions, recurring payments, invoicing, and much more, with one elegant API layer. Email and print invoices in a click, one at a time or in batches, and link attachments like receipts and pictures to any invoice. Automatic billing follows standard billing rules and automatically creates a project invoice for review on any frequency.

How We Chose The Best Invoicing Software Options

Online programs are accessible just by logging in via a web-browser. As such, they do not require any sort of native application to work. This means you can use the software while at home, at a coffee shop, or wherever you have access to the internet. In today’s age, all types of software can be accessed via the cloud. Small business invoicing software that runs online provides a cost-effective, scalable, and flexible way of handling any billing needs. Time and billing may be best suited for businesses that rely heavily on capturing billable hours.

This accounting software is the best invoice generator on the market. Invoice Ninja’s free plan is a great place to start for your invoicing needs.

Invoicing solutions for small businesses provide automation features that help auto-complete data fields and calculate line items. Some solutions will also automatically generate and apply sales tax. These automation features will reduce the time it takes to run your invoicing process, which reduces labor costs, helps prevent under-billing, and increase customer satisfaction. QuickBooks Payments is the smart online invoicing add-on for QuickBooks Online that includes a built-in payment processing tool. Capabilities include ACH bank transfers, the ability for customers to pay with credit cards right in the online invoice, and support for multiple currencies. While QuickBooks Payments does require a subcription to QuickBooks Online to be used, it has routinely been one of the most inexpensive small business accouning software options available. For small business owners who need an invoicing software that does well, more than invoicing, Wave is a solid choice.

Invoice customizations are limited, and you won’t find additional features like project management or time tracking here. Instead, you can create invoices and estimates … and that’s about it.


These solutions are targeted towards freelancers or small businesses with a smaller number of clients who may not need all the bells and whistles they find with other solutions. These options can also be small business accounting software that has an invoicing module, or be a stand-alone invoicing tool that integrates in with their accounting system such as QuickBooks or Xero. Small business invoicing software is designed to facilitate the creation and delivery of billing documents to customers.