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The best 10 Excel bookkeeping templates for free WPS Office Academy

July 12, 2023
Bill Kimball

If you want to maintain accurate financial statements and records and save yourself from lots of headaches and stress, then this accounts template is a must-have in your toolkit. Now that you have an idea of what to look for in a bookkeeping template, let’s dig into the meat of this article. Here is our list of the top 10 templates for bookkeeping—they will help you stay on top of your financial position all year round.

The info in the copy of the Income Statement Template you downloaded is only there as a placeholder. This pulls info from your Transactions and performs some basic calculations. Then it summarizes how much income your business has earned and spent within a defined date range.

Just enter the debit balance details first, followed by the credit balance—by adding their entry number, transaction date, journal type (General, Sale, Payment, Receipt, and more), and receipt file. The template lets you capture key details like client name, contact, invoice number, cash flow, amount owed, payment method, and due date. You can also set a confidence level to evaluate the likelihood of payments and collections across your balance sheet. Plus, there’s a helpful Getting Started Doc to help you navigate the template so you can start making edits. A simple expense report is helpful to keep track of business expenses for an individual, department, project, or company, and provides a quick way to document and track expense details. You can require that your team submit monthly expense reports or as the expenses are accrued.

Microsoft Excel (and its simpler, online cousin Google Sheets) is adaptable. That being said, even if you’re good enough at Excel to compete internationally, there’s only so much you can do with it in a DIY bookkeeping context. Having a clear picture of where everything fits is important when it comes to your business.

The template provides space to add notes or detailed descriptions as needed. This accounts payable template helps you track the money your business owes to vendors. List balances due, payments made, and supplier names, invoice numbers, and amounts. The template subtracts payments to show a running balance for each line item and displays the total amount due to all vendors at the top of the spreadsheet. The double-entry method of bookkeeping is standard for larger, more complex businesses. It’s more effective than single-entry for tracking cash flow and protecting against errors and fraud.

It tracks your monthly revenue and expenses and provides a summary of your net income (or net loss). If you’re looking for Excel bookkeeping templates, this is a great choice. Review revenue, expenses, and net income before and after taxes with this income statement template. The template accounts for all revenue sources and business expenses when calculating net income.

Accounting & Finance Excel Templates ǀ Bookkeeping ǀ All-In-One

Fill in the itemized list of payments due, and adjust the tax percentage to calculate the total amount owed. This trial balance worksheet compares beginning and ending balances on each of your financial accounts based on debit and credit transactions over a given period. The template also calculates the total balance across all accounts and the total variance.

bookkeeping templates

This lets you identify and resolve potential issues that could affect your cash flow. And there’s the handy notes feature, perfect for providing additional context or important information about a transaction. The Bookkeeping Pricing Template by ClickUp lets you create a custom quote for each client’s needs and ensures you’re paid accordingly. It’s like a menu of different charges and services you can offer to your clients.

Whenever you or your team are scheduled for business trips, it’s helpful to have a travel itinerary that lists the details for transportation, lodging, car rentals, meetings and more. Use a simple business travel itinerary template to keep all of these details in one location, and be able to share the details with important stakeholders. For related templates, including those for reconciling petty cash and general ledger accounts, see our collection of free reconciliation templates. Petty cash is the company’s reserved money for the payment of routine expenses with small nominal amount. The main characteristic of petty cash is in its nominal amount.

Use this expense report template to quickly input specific expense details and obtain approvals as needed. Use this balance sheet template to report your business assets, liabilities, and equity. The template calculates common financial ratios, such as working capital and debt-to-equity ratio. Edit the example line items to list all of your current and long-term assets and liabilities, and view subtotals for each section and column. The profit & loss statement shows your revenue/income and expenses and tells you how profitable your business has been over a designated period. It also breaks down your revenue and expenses in detail, so you know exactly how you make and how you spend.

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The tasks within the lists can have one of four statuses—open, in progress, stuck, and closed—to visualize your progress, identify resource constraints, and ensure no task slips through the cracks. There are custom fields (aka columns) like assignee, priority, and a progress bar that automatically updates as subtasks are marked complete. The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done.

bookkeeping templates

The Kanban view makes it easy to move tasks from start to completion. Etsy is no longer supporting older versions of your web browser in order to ensure that user data remains secure. This post is to be used for informational purposes only and does not constitute legal, business, or tax advice. Each person should consult his or her own attorney, business advisor, or tax advisor with respect to matters referenced in this post. Bench assumes no liability for actions taken in reliance upon the information contained herein. If your business keeps growing, you’ll eventually need to move on from Excel.

Also, it helps to settle any issues the client may have with their accounts in your business. A ratio Analysis bookkeeping template is created to analyze the company’s expenses. Each of these workbooks is made up of separate sheets for each month to track your income and expenses across seven income accounts and 20 expense accounts.

In this article, you’ll find the most comprehensive list of free, downloadable accounting templates for a variety of use cases. This payroll register template includes a pay stub and a register of employee information to help you process payroll. The pay stub tab displays payment and withholdings for an individual employee, while the register lists employee job titles, salaries, vacation and sick allowance, and pay schedule. It also shows pre- and post-tax deductions, such as 401(k) contributions and insurance, and federal and state taxes. Track employee hours and calculate wages due on a weekly basis. This timesheet template includes break time, regular and overtime hours, sick days, vacation time, and holidays.

Rise above the spreadsheet chaos.

Columns include Payment Date, Method, Description, and Amount. If you’re self-employed, include home office expenses and other deductibles to help save time during tax season. The template keeps a running subtotal of expenses, adjusting the total sum with each new entry. This Excel bookkeeping template makes it easy for employees to record and claim business expenses incurred out of pocket. These expenses can be tracked across multiple categories like travel, mileage, parking, telephone, and office items.

  • This template helps you review what your company owns (assets) and what it owes (liabilities), including the shareholders’s invested amount.
  • The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done.
  • The balance sheet templates provides a snapshot view of your business’s assets, liabilities and shareholders’ equity.
  • While doing business, you’re trying to please your customer and give them the best service possible.
  • Be sure you include all income including revenue and investments, and account for all expenses including fixed costs.

Every time a transaction takes place—whether you’re moving money, cash, or credit—you need to enter it into the Transaction sheet, in its own row. By default, the Income Statement includes data for every account listed in the Chart of Accounts. If you’ve added or removed accounts from the Chart of Accounts, make the same changes to the Income Statement. For instance, if you don’t track “Gas & Auto” as an expense, delete the row. Before we get started on DIY bookkeeping, download a copy of Bench’s Income Statement Template.

Free Project Status Report Templates for Project Management

You will likely have multiple bills to pay in a month, to different companies and on different dates. It is important to have a way to track when specific bills are due, the amount that is due, and to whom. Use a simple payment schedule template to track these details. This payment schedule template will help you remember when each bill is due and be able to budget accordingly. A bill of lading is a document detailing how goods are being shipped from a seller to a recipient. It includes details about the items being shipped, the quantity of items included in the shipment, and the destination address.

Customers also receive an itemized list of charges and credits, including invoice numbers, dates, and amounts. Bookkeeping templates are documents that help you track and manage financial data and business performance. For small businesses, templates provide an easy way to record payments and expenses, generate financial statements, process payroll, and prepare for tax reporting. This template includes a ledger for tracking customer payments and an accounts receivable aging tab to track outstanding payments. The template automatically populates the accounts receivable aging sheet after you fill in the payment ledger.

Our accounting templates are created in Microsoft Excel but you should be able to use them with Mac Numbers, OpenOffice and Google Spreadsheets without any issues. In order to generate monthly Income Statements, you’ll need separate sheets for each month. Make twelve copies of the original income statement, one for each month in the year.

This simple but comprehensive template allows you to create a 12-month cash flow forecast for your small business. The spreadsheet includes monthly columns for recording forecasted and actual cash flow. List cash receipts and cash paid out to view your projected and actual cash position for each month. Keep track of business expenses with this simple spreadsheet template.

Vencru is more than spreadsheets, it’s your consultant, bookkeeper, and business manager

Break even is used to define whether your business revenue can cover all of your expenses within particular time period. Excel spreadsheets aren’t up to the task of creating a proper Cash Flow Statement that you can present to investors. However, for your own personal planning, you can still plan your cash flow month by month in a simple spreadsheet. A billing statement is issued to your clients to show their activity with your business. It describes the products or services offered, their costs, and the client’s account balance.