Home » Frequently asked questions » Xero Pricing, Features, Reviews & Comparison Of Alternatives

Xero Pricing, Features, Reviews & Comparison Of Alternatives

June 22, 2021
Bill Kimball

why use xero accounting software

For complex inventory needs, such as if you stock more than 4,000 items, advanced inventory integrations are available through the app marketplace. Businesses usually start out small, but they don’t always stay that way, so it helps to have software that is just as prepared for the future as you are. Xero is our pick as the best accounting solution for growing businesses. Its flexible features and plan options eliminate the need to invest in another accounting program when your business grows. You can import data from another accounting system in bulk via CSV files once you’ve done some initial set up in Xero.

Both QuickBooks and Xero are excellent accounting systems for small businesses, and customer reviews reflect how well the software providers understand their audiences. As a larger business, you can also look into Intuit’s wider software suite, including QuickBooks Enterprise Solutions, which claims to have 6x the capacity of other QuickBooks editions. The Enterprise edition scales up to 30 users, supports up to 1 million list items, and offers advanced reporting, inventory and printing. The chart of accounts is easy to manage, customize and track spend for each category.

  • Create and send quotes in minutes using the contact, inventory, and pricing information you’ve set up in Xero.
  • Another plus is that the software can run more than 50 different reports, including profit and loss, aged receivables and a general ledger.
  • You can upgrade or downgrade your plan, or cancel your subscription at any time with one month’s notice.
  • Sync invoices with precision into the rest of your firm’s financial activity.

With these basics in mind, let’s explore the overall features you can expect with the Xero accounting software—regardless of the plan you choose. Enrich your accounting software with contact data from your CRM and other apps, while instantly sending contact data back to that app too.

Sign Increate An Account

Text is available under the Creative Commons Attribution-ShareAlike License; additional terms may apply. By using this site, you agree to the Terms of Use and Privacy Policy. Wikipedia® is a registered trademark of the Wikimedia Foundation, Inc., a non-profit organization. In 2011, the Xero Touch mobile apps for iOS and Android devices were released.

Maximize your billable time while having total control of your finances with easy invoicing and payment solutions. Run everything smoothly, keep tidy records, and make compliance a breeze.

That includes chart of accounts, invoices, bills, contacts and fixed assets. We recommend working with an accountant or bookkeeper, preferably one with Xero experience, when you make the move. Categorize, sync and manage your firm’s financial information with ease. Sync invoices with precision into the rest of your firm’s financial activity.

This comes with much more functionality than Xero’s cheapest plan, including all the basics of tracking income and expenses, capturing and organizing receipts, invoicing and accepting payments. The main limitation of QBO’s Essentials is access for only one user. For freelancers and other small businesses that want all of the key features of accounting software at a budget, QuickBooks is a great choice. This companion app allows you to take pictures of receipts with your phone. Xero then pulls some of the key data from them and deposits it on expense forms in the browser-based version. Xero has been working with machine learning and artificial intelligence to add more automated processes to the site, as well as better connectivity with related financial websites. The company continues to flesh out what was already a very capable, innovative accounting website.

Its service plans and features easily accommodate the different stages of small businesses. Take back control and streamline invoicing, payroll, inventory, and much more. Explore how different types of businesses use Xero accounting software. Run your business from anywhere with the Xero mobile app for iOS and Android.

Set up bank feeds from your bank accounts so transactions are imported securely into Xero each business day. Anytime the status of an invoice changes in Clio Manage, the same updates will be applied in Xero. Boost workflow with 500+ apps to manage document storage, generate reports, track time and more. Save time with automated bank feeds and reconcile accounts with ease. Get paid faster with customized online invoices – including automated reminders – that clients can pay online. Up-to-date inventory management, adjustments and reporting – making it easy to track items bought and sold.


Our service is free because software vendors pay us when they generate web traffic and sales leads from GetApp users. Seamless accounting and payroll in the US , UK, Australia and New Zealand. Access accounts online anytime from anywhere, even on the go using mobile devices (iPhone/iPad/Android) or tablet. As a business owner running multiple apps, having the ability to have your apps speak to each other is fundamental. The marketplace provides easy navigation and search options that let users find what they are looking for fast.

Creating an invoice pulls in all the details directly from the quote. A nice convenience in Xero is that you can link your bank account to the software. And this allows you to set up a bank feed which automatically updates and imports your bank statements to Xero. The daily bank feeds mean the immediate tracking of sales invoices (Unpaid/Paid) which matches payments against purchases, thus reducing the bookkeeping time and costs.

Xero developers are perfectly aware of this potential security threat and for this reason provide a dedicated security team whose job it is to keep your data safe on a daily basis. If the payee is based in a foreign country and using a different currency, Xero will undertake the task of automatically converting the invoice into the currency used by the client.

QuickBooks Online has had more time to grow into a more comprehensive, extensible, and streamlined accounting tool, however, and it retains its Editors’ Choice award. The Plus version is the best, most flexible, and usable small business accounting website available today.

why use xero accounting software

Inventory,CRM,time trackingand hundreds of other apps all seamlessly integrate with Xero to save your business precious time. Online accounting software can make running every type of business so much easier. It’s easy to access all your data and Xero tools from anywhere – just connect to the internet. Plus, keep all your essentials like invoicing and payroll at your fingertips with Xero’s mobile app.

Others like the more spacious, aesthetically pleasing look of QuickBooks Online and Zoho Books. It’s not likely, as there are three plans available, and you can upgrade to the next level at any time. Xero is nicely scalable, with three plans available, so if you’re just starting out, you can subscribe to the Early plan at first and change to one of the other plans later, as your business grows. During setup, you also have the option to accept Xero’s chart of accounts or build your own. If your chart of accounts doesn’t vary that much from Xero’s default chart, the easiest thing to do is accept that one and make edits.

Who Is Xero For?

But if you anticipate an open-ended number of people who might need to get in to access finance information, Xero is a bit more accommodating. On the other hand, they are different programs and—in general—users find Xero a little more accessible. Let’s take a look at the biggest Xero benefits, reasons to use it as an alternative to QuickBooks, and which users it’s best-suited for. Invoice customization isn’t as intuitive as it is in competing programs that have templates you can tweak. You can also copy bills and edit them instead of creating new ones from scratch. Our friendly accounting specialists are here to help, around the clock.

why use xero accounting software

Xero is an accounting software that offers the convenience of running your business from anywhere. On the other hand, Xero starts off at $9/month, which is about the lowest you’ll pay for paid accounting software. If you’re shopping for accounting software for the first time, you could take the path of least resistance and sign up for QuickBooks, sync your accounts, and be done with it.

Global Small Business

Completing the CAPTCHA proves you are a human and gives you temporary access to the web property. If you’re looking for a more affordable solution, you might consider Wave accounting as an alternative to Xero accounting. As we mentioned earlier, Xero has quickly grown to become one of the biggest competitors of QuickBooks Online. This being said, it’s very possible that QuickBooks Online may be a more suitable solution for your business. Although not necessarily unreasonable, the Xero accounting pricing structure does leave something to be desired. All plans also include receipt capture, expert support, and out-of-the-box integrations.

why use xero accounting software

There’s no doubt that Xero can offer a robust solution—with an impressive feature set, flexibility, mobility, and accessibility for a variety of business owners. That said, with the limitations on their Early plan and the higher costs of their Growing and Established plans, Xero accounting is certainly one of the more expensive small business accounting products. Finally, Xero accounting is not only flexible in these ways, but also in its approachability for all types of business owners. Through all of the integrations that Xero offers, you have an impressive ability to extend your capabilities and manage many of your business processes through one platform. Plus, Xero doesn’t only offer accounting tools in their app marketplace, but also connections for CRM software, ecommerce, inventory, HR, point of sale, payments, and more.

Xero’s reporting functions fall under a unique tab and are customizable. You can create reports for your inventory items and later track your inventory levels.

Tracked inventory lets you see how much stock is on hand at a glance when you’re quoting or invoicing. Descriptions and prices are entered for you, so you’ll avoid typos and keep quotes and invoices consistent. Inventory management software tools in Xero let you keep track of stock levels and values on a daily basis. Xero calculates the value of the goods you have on hand using the average cost method. Assign expenses to a customer when you add receipts or enter bills, and then attach them to a customer invoice. ‘Pay now’ options on your online invoices let your customers pay you instantly. They can pay straight from the invoice with a debit or credit card, or from their PayPal or Stripe account.

Xero is complete online business accounting software application that any business can use because of its sound financial principals and excellent features. Xero can be integrated with a large number of add-ons, and you can also invite multiple users into the system. Xero also offers mobile versions of its software for Android and iOS. There are many activities related to running a small business outside of bookkeeping and accounting, however most of these activities are interlinked in some way. Many small businesses already use a number of other systems such as CRMs, inventory management tools, time trackers, receipt scanners and so forth. Importing all this data from multiple apps to Xero can seem like a daunting task, however this is made hassle-free through the some 500 plus add-ons offered on the Xero Marketplace. Xero also provides payroll management for users, customers or businesses in the US and Australia.