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Business Report Example

March 10, 2021
Bill Kimball


In this report, recommendations are made to minimize the high turnover rate among the staff working at GHS Corporation. One way of making the findings easier to read is by using headings, subheadings and numbered sections to organize everything. You can choose to present your findings in bullet points or with the help of a table. You might also choose to present your findings with illustrations and graphics—such as infographics—but be sure that these graphics are appropriate for the report.


Remember that regardless of your audience, no bottom line speaks louder than money to a company or client. For instance, you may want to accomplish receiving a larger advertising budget for your department. Your report should focus on the current advertising budget and how you might effectively use a larger budget. Based on the desired objective, choose a type of report from the list above.Regardless of the answer, you need to make your objective concise. If it is muddled, then your report will only confuse your audience, which risks damaging the report’s credibility. Ask yourself what you would like the report to accomplish. For over 35 years, the Greater Baton Rouge Business Report has been committed to delivering accurate, honest and indepth coverage of the Baton Rouge business scene.

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The situation can be as simple as the information provided at a conference or as complex as a report on the response to a natural disaster. These reports contain an introduction, body and conclusion. Use the introduction to identify the event and briefly preview what you cover in the body of the report.

How To Write A Formal Business Report

Your manager may only have time to read the summary of the report, so it must describe the major points found in the report. The report would include recommendations to resolve the problems. You can use this report to propose an idea to management. The body would include sections like risks, costs and benefits. An example of this type of report would be to propose buying a machine for your workplace. To convince the decision-maker to buy the machine, you would create this report to make a convincing argument.

  • A specific situation — as opposed to a fixed interval — calls for a situational report.
  • The Business Awards & Hall of Fame, Influential Women in Business and Top 40 Under 40 are some of the most anticipated annual events of the business community.
  • It is acceptable to use jargon and technical terms appropriate to the industry you are in, but avoid overusing them.
  • Review the steps in wikiHow’s How to Write a Progress Report for a good primer on report writing.
  • If you are writing to someone you don’t know, a simple “Hello” is adequate.

The report would then conclude which of the three countries is the best location for the new plant. Describe the details of the brief you were given or any other reason for writing the report. You only need to include a Contents page in a formal report that is long or complex. It is usually the last page to be typed, after the entire report is finished and its pages are numbered. Base the title on the essentials of the brief you were given. You can also give your name and the date of the report. Your company may have its own report format, or you may have to develop one of your own.

For example, keep sales data separate from customer analysis data, each with its own header. This report, known as a compliance report, helps companies show accountability. The report contains an introduction, body and conclusion.

Also, if more than one person writes the report, be sure it has continuity and a consistent voice. The title of the report should be introduced as a subject line. Your company may have a specific format to be followed, so using past reports as a guide will help. Leslie Bloom has worked in upper-level management positions in both publishing and the mental health field. The second example shows how to write an informal email. Notice the more conversational tone throughout the email.

Since 1982, our publication has been instrumental in establishing unique business events that have recognized excellence and created opportunities for business development. The Business Awards & Hall of Fame, Influential Women in Business and Top 40 Under 40 are some of the most anticipated annual events of the business community. We know that you don’t have time to seek your news from a variety of publications. Our goal is to provide a single source for business news to keep our readers abreast of trends and help them remain competitive in the local, state and global markets. Penned by a national award-winning editorial staff, Business Report has become required reading for area professionals, executives and small business owners. We deliver the business news first, spotlighting the local players, keeping a finger on the pulse of the economy and “putting a face” on business issues.

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It should also cite the study or studies involved.For example, a business might conduct a company-wide study on whether to ban smoking in its employee lounge. The person who writes up the study would produce a research studies report. Business reports are one of the most effective ways to communicate in today’s business world.

Misspellings or basic grammatical errors may give your readers the impression that you didn’t put enough effort into the report. These errors can even call into question the credibility of your findings. Also, make sure that you present your information in a clear, concise way.For example, don’t overuse fancy words or make your sentences too wordy.

Reports: Example Report

Formal business reports have important functions in helping managers and executives make decisions. These documents can have a variety of purposes depending on your needs and industry. Learning how to write a formal business report can help you develop as a professional. In this article, we explain what a formal business report is, how to write one and provide an example.

Include any books, periodicals, or online articles that you consulted here. Present the outcome of your research in a succinct and logical way, making sure that you include enough information to demonstrate that you have investigated the matter thoroughly. List the section headings exactly as they appear in the report, with the corresponding page number. The formal report is usually more complex and runs several pages long. Keep in mind who will be receiving your report and use vocabulary and tone appropriate for your audience. This site uses cookies and other tracking technologies. Read more about cookies and how to manage your settings here.

The rest of the report can be perused if the boss is more curious. Your audience may include an outside party (someone who doesn’t work within your company) or someone within your firm. Consider the knowledge or familiarity the audience already has with the intended topic. Also, think about how the audience will use the information in the report.


At some point in your career, you’re likely going to have to write a business report. A business report typically addresses a particular project or component of the company, presents your findings and makes recommendations to the intended reader.

We’d like to quickly go over some of the changes in the new monthly sales reporting system that we discussed at Monday’s special meeting. First of all, we’d once again like to stress that this new system will save you a lot of time when reporting future sales. We understand that you have concerns about the amount of time that will be initially required for inputting your client data. Despite this initial effort, we are confident that you will all soon enjoy the benefits of this new system. When writing business memos make sure to clearly mark for whom the memo is intended, the reason for writing the memo and who is writing the memo. Memos tend to inform colleagues of office and procedural changes that apply to a large group of people.

Report Sections

The company you work for may already have an established format for formal business reports. Check your company handbook or ask the person who wants the report to see if there’s a specific format you should use. Using an established format will help your report look more professional. The best complement to a thorough, well-researched report is polished packaging. The bottom line is that your business report needs to look sharp to intrigue your audience enough to read it.This applies to any graphs or charts included in the report as well. It is important that your data is well-researched; otherwise, you risk losing credibility. Data gathering itself is going to depend on the type of report that you write.

Few report writing tips are as important as defining and clarifying the purpose of the report. Do this as early in the report as possible so that you do not waste time and energy with unnecessary issues. Gather all the information needed to make a reliable report. Sometimes this can mean talking to the people involved, or it can be as involved as conducting a research project.

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