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Sample Business Budget Template for Income and Expenses

July 14, 2023
Bill Kimball

At Krieger Analytics, we want to help you with all of these steps as much as possible. So follow our blog for more tips on budgeting and consider scheduling a free consultation call with the folks at Krieger Analytics to learn how we can help you create the perfect budget. There are four steps to creating a simple business budget. Remember, your budget should be simple and easy to stick to. If your business budget or diet is overly complex and ambitious, you probably won’t stick to it.

business budget example

Variable costs might include raw materials, inventory, production costs, packaging, or shipping. Other variable costs can include sales commission, credit card fees, and travel. A clear budget plan outlines what you expect to spend on all these costs. The next step in creating a small business budget is to include all your fixed costs. Fixed costs are recurring costs that are vital for your business operations. These operating costs either come up every day, week, month, or year.

What Is a Business Budget?

The more data your business can record and track, the better off you’ll be. But ensure you factor in these monthly expenses as part of your business budget. Once you’ve done that, the next step is subtracting them from your revenue.

  • Whether you want to revamp your budgeting method, or you’ve never created a business budget before, this guide will walk you through the process.
  • However, when you go too simple, you miss out on important parts of the budget that can tell us a lot about where the business is going.
  • Here are just a few more reasons that budgeting is essential to small businesses.

Most accounting software has options for budgeting/forecasting. Cash flow is all money traveling into and out of a business. You have positive cash flow if there is more money coming into your business over a set period of time than going out. This is most easily calculated by subtracting the amount of money available at the beginning of a set period of time and at the end. Whether you want to revamp your budgeting method, or you’ve never created a business budget before, this guide will walk you through the process. You’ve probably heard of a P&L statement, and it’s probably giving you a headache just thinking about it.

So take some time to identify any other fixed costs necessary to run your business. Once you’ve identified them, sum them up to get a precise figure of your fixed costs on a month-to-month basis. If your business is new, then you can project these values. This free budget template from Monday will help your team estimate costs before undertaking a project. You can easily spot if you’re going over budget midway through a project so you can adjust. Many companies, big and small, rely on Intuit’s services like Quickbooks and TurboTax.

How to create a small business budget in 6 steps

I keep my owner’s draw category at the top of my budget to keep the number in front of me. I found early on in my business I was so excited about the idea of “business expenses” that it was easy to fritter money away. It’s all a tradeoff—every time I buy something, it could mean you can’t pay yourself as much, and I’m reminded of that tradeoff every time I open my budget. My small business budget is set up in YNAB and it’s worked really well to measure my financial health and help with short and long-term planning. Many budgets also include actual figures going back several quarters or years as a comparison for what is being projected for the upcoming quarter or year.

business budget example

For example, you might be dreaming of a larger office building or the latest software, but you want to make sure you have a healthy net revenue before you make the purchase. Fixed costs are the recurring costs you have during each month, quarter, or year. Examples include insurance, rent for office space, website hosting, and internet. No matter the size of your business, here are the basic steps to creating a business budget.

Subtract fixed costs for the time period.

Jewelry, like many product-based handmade businesses, is a very seasonal business. Learn more about how a business budget works and get an example of one. Bookkeeping isn’t for everyone, especially when you’re also trying to stay on top of a growing business—but at Bench, bookkeeping is what we do best.

A cash flow budget, for example, projects your business’s cash inflows and outflows over a certain period of time. Its main use is to predict your business’s ability to take in more cash than it pays out. The basic process of planning a budget involves listing your business’s fixed and variable costs on a monthly basis and then deciding on the allocation of funds to reflect goals. A business budget estimates an organization’s revenue and expenses over a specific period of time. The following worksheet lays out the income statement line items you can use to set up a basic business budget.

Plus, there are thousands of business budget templates for you to choose from. By projecting your balance sheet, you can create a detailed financial plan that suits your goals. For example, if your goal is to become more independent as a business, you could create a plan where you pay off as many of your liabilities as you can.

This four-step budget will be the road map for your company in the next year. If you don’t want to create your budget from scratch, you could also create a budget using a free budget template. If you don’t have a budget for your small business, don’t worry. Because many business owners suspect that even if they make a budget, they won’t be able to stick to it and it will be a waste of time. Small businesses who make budgets generally stick to that budget and come in on or under budget.

  • This template can even determine net savings and the ending balance.
  • Check out our free guide, Bookkeeping Basics for Entrepreneurs.
  • Accounting software like Quickbooks and Xero do these things behind the scenes, but I do it actively in YNAB.
  • Your company’s monthly budget review may indicate where efforts to meet business targets have been successful.

The only way to get accurate financial data is through consistent bookkeeping. When creating custom ordered goods, factor in labor time and cost of operations and materials. These vary from order to order, so make an average estimate. For example, if you order more stock, your cost per unit will be lower, but your overall spend will be higher. Make sure this is factored into your budget and pricing, and that the volume ordered isn’t greater than actual product demand. While every good budget has the same framework, you’ll need to think about the unique budgeting quirks of your industry and business type.

Do I Need a Business Budget?

For example, if you have a retail business, you may realize you need to ramp up your advertising spend in the fall to take advantage of the holiday shopping season. Or, if you’ve made changes that could have tax implications for your company, you may need to increase your budgeted accountant expense in anticipation of the extra work required. If you don’t have a physical product, focus on projected sales, revenue, salaries, and consultant costs.

I never set out to start my own jewelry line, but after working for a number of other design studios I decided to take the leap. Learn how to manage irregular income with our comprehensive guide. Check out our free guide, Bookkeeping Basics for Entrepreneurs. We’ll walk you through everything you need to know to get going yourself, for free.

business budget example

If your business has a busy season and a slow season, budgeting is doubly important. Murphy’s law states, “Anything that can go wrong will go wrong.” That’s why you should set aside a contingency fund for your business. With little planning and regular monitoring, you can plan for the future of your business. You may also opt to make a spreadsheet with custom rows and columns based on your business. Some companies, like Krieger Analytics, offer virtual CFO services. These services allow companies to outsource their CFO work, allowing them to reap all of the benefits of having a CFO without the intimidating price tag.

These statements will help you find areas where you could save money or make extra revenue. For more information on how to analyze your financial statements, read our article about financial reporting here. When it comes to business performance, I want to shift to more online-centered sales so I don’t have to travel as much as I had before the pandemic. I’d like to break $100,000 in revenue and make the business more profitable as time goes on too. Early on, I was spending money on accumulating equipment and tools, so much of the money I was making was going straight back into growing the business.

These inconsistent costs are known as variable costs or expenses because they change depending on how you use them. They include utilities,  advertising costs, professional development , supplies, your salary, etc. Budgeting can be intimidating, but don’t worry—you don’t need a financial or accounting background to create a small business budget. In larger businesses, you might delegate budget tracking to multiple supervisors. But even if you’re a one-person show, keep a close eye on your budget.

Why is a Budget Important for a Small Business?

“I’m ready to create my business budget, but where do I start? We will outline some easy steps to create a great business budget here. We also have another article with tips on how to create a budget for your business. Once you have decided where you would like to save money or increase your revenue, use your budget to show the impact on paper. If you formally resolve to make those changes using your budget, you are more likely to stick to those changes. However, budgeting is essential to all companies, no matter how small, especially during the Covid-19 pandemic.

It is particularly difficult if you are starting a new business and have no previous year’s budget figures to guide your estimates. In this case, it is typically much easier to estimate expenses than revenues. Don’t assume the same thing will happen every year, though. Just like any budget, forecasting is a process that evolves.

Simply try to predict how much income your company will take in next year. However, when you go too simple, you miss out on important parts of the budget that can tell us a lot about where the business is going. Let’s dive in and explore the ways budgeting can inform your business decisions, save you money, and help you find peace of mind. With the money from the assistance, I invested in a website redesign from a small design firm.